The Academic Committees of each programme are responsible for defining, updating and coordinating the programme as well as for its quality control, the progress of the research and learning, and authorizing the presentation of the thesis of each doctoral candidate on the programme (Art. 8.2, Spanish Royal Decree 99/2011).
One of their primary functions is to oversee the smooth running of the doctoral courses, which is particularly important since the harmonisation of European universities.
Duties of the Doctorate Academic Committee
To handle admission applications for the doctoral programme.
To authorise part-time doctoral studies.
To authorise extensions for doctoral candidates who submit this request, provided that this is approved, whether following full- or part-time doctoral studies.
To authorise requests for temporary leave of absence from the doctoral programme for personal reasons.
To assign a tutor and supervisor to the doctoral candidates and change the appointment of the tutor and/or supervisor when requested to do so by a doctoral candidate, provided there are grounded reasons for doing so.
To oversee the different educational aspects of the doctoral candidate and guarantee, amongst others: learning activities, a documented record of the doctoral candidate’s activities, the Research Plan and the defence of the thesis.
To authorise placements and activities in research centres that are not associated with the doctoral programme but have a direct connection with the Research Plan.
To assess the doctoral candidate’s Record of Activities, reviewed by the supervisor and the tutor, which should be sent to the Doctorate School by the student each year before the defence of the Research Plan.
To appoint the members of the specific doctoral committee responsible for assessing the doctoral candidate’s Research Plan.
To report on the assessment of the Research Plan; when the Academic Committee finds indications in the report by the specific committee that the Research Plan is deficient or is not reaching the required standard, its duty and obligation is to send the doctoral candidate and the thesis supervisor the relevant comments to help them meet the established objectives. Ideally, these actions should prevent the thesis being completed with inadequate academic content.
To appoint the members, preferably from outside the University, proposed by the supervisors of the theses submitted as External Reviewers to assess them before they are defended, in accordance with the criteria laid down by the Steering Committee.
To authorise doctoral theses submitted to be defended once they have been reviewed and approved by the External Reviewers.
To approve the selection of members of the doctoral thesis board.
To propose amendments to the regulations concerning doctoral studies.
To propose to the Steering Committee of the Doctorate School the establishment of agreements with other universities and/or institutions to develop the programmes.
To draw up the annual report on the running of the doctoral programme in accordance with the Internal Quality Assurance System, considering the following aspects:
Suitability of the recommended intake profiles and admission criteria based on the data collected at the end of each admission and enrolment period.
Results of the assessment of the students’ education, drawn up based on an evaluation of the Record of Activities of the doctoral candidate and the Research Plan submitted by students.
Results of the mobility activities of students and researchers in terms of both an academic and pastoral care point of view.
In the case of doctoral programmes involving other institutions, providing information on the coordination between them and the participation of agents from outside the University in running the programme.
Analysis of the learning activities conducted during the programme and any suggestions for amendments.
Appraisal of the tutors and supervisors involved in the programme.
Satisfaction rates of the agents involved in the doctoral programme.
Any incidents observed in the running of the different doctoral programmes.
Details of any concessions of deferrals, temporary suspensions or other formalities.
Details of the maintenance, updating and renewal of the educational offering.
Management of suggestions and complaints.
Employability of the doctoral candidates (labour market integration).
Any other duty relating to doctoral studies for which it is responsible pursuant to current legislation.