The Quality Committee of the Doctorate School will set up a Quality Committee which is essentially responsible for monitoring, reviewing and assessing the running of the doctoral programmes, their objectives and the competencies associated with each one, within the scope of the Internal Quality Assurance System.
Depending on the results obtained, it will propose an action plan for improvements to the Steering Committee for approval, follow-up the implementation of these improvements and assess the outcome.
The Quality Committee will be made up of at least the following members:
The Director of the Doctorate School (representing the Management)
The Secretary of the Doctorate School (representing the admin and services personnel)
A representative of each doctoral programme Academic Committee (representing the teaching and research staff)
One student from each doctoral programme (representing the students)
One former doctoral student (representing the doctoral Alumni)
One researcher from outside the University (representing society)
These representatives are responsible for reviewing and assessing the study plans of the agents involved in the doctoral programmes.
Each academic year, the Quality Committee will review and assess the quality objectives of the Doctorate School, the running of the doctoral programmes and the objectives and competencies associated with each one. This analysis will be based on the following information:
The annual report drawn up by the Academic Committee of each doctoral programme Consisting of the following aspects:
Suitability of the recommended intake profiles and admission criteria based on the data collected at the end of each admission and enrolment period.
Results of the assessment of the students’ education, drawn up based on an evaluation of the Record of Activities of the doctoral candidate and the Research Plan submitted by students.
Results of the mobility activities of students and researchers in terms of both an academic and pastoral care point of view.
In the case of doctoral programmes involving other institutions, providing information on the coordination between them and the participation of agents from outside the University in running the programme.
Analysis of the learning activities conducted during the programme and suggestions for any amendments.
Appraisal of the tutors and supervisors involved in the programme.
Satisfaction rates of the agents involved in the doctoral programme.
Any incidents observed in the running of the different doctoral programmes.
Details of any concessions of deferrals, temporary suspensions or other formalities.
Details of the maintenance, updating and renewal of the educational offering.
Results and evaluation of the indicators necessary for monitoring and accreditation.
Annual report by the Director of the School As the person responsible for best practices within the Doctorate School, detailing the outcome of any claims, complaints and suggestions received, including those from the Ombudsman. This report should contain an analysis of the satisfaction ratings of the different stakeholders involved in the doctoral programme as well as proposals from the Quality Committee.
Annual report by the Head of the International Relations Service Providing details on:
The establishment of agreements and conventions, the planning of mobility activities and the dissemination of mobility programmes.
The mechanisms for selection and approval of participation in mobility programmes.
An assessment of the level of satisfaction of students and teachers who have visited the university.
The proposals of the Quality Committee will be focused on the continuous improvement of learning opportunities, designing degree courses and setting targets to facilitate the implementation of the quality policy. It should also make proposals for new degree courses for the School according to the results of the analysis of data on the maintenance, updating and renewal of the educational offering.
At the end of the academic year, the Quality Committee must submit to the Steering Committee of the Doctorate School the minutes of the meetings held during the year and an annual monitoring report for each doctoral programme. This document should contain all the information necessary to report to the stakeholders on teaching quality. This management report for each course must include an assessment of the running of the programme and the results of the study plans, along with details of the suggestions for improvements that have been identified and a follow-up report on the improvements carried out as a result of the previous review, where applicable.
Suggestions for improvements should be geared towards rectifying any weaknesses that have been identified and consolidating the strengths observed in the running of the degree courses, and should conform to the principles and objectives of the UIC’s Quality Policy.
The annual follow-up report for each doctoral programme should contain proposals for actions to implement continuous improvement while at the same time improving the results of indicators:
Proposals for improving the management of teaching and study plans.
Proposals for improving learning outcomes (indicators).
Proposals for maintaining or improving mobility.
Proposals for improving the management process of allegations, complains and suggestions.
Proposals for improving processes related to the assessment of the duties of thesis supervisors and tutors.
Proposals for improving the satisfaction levels of students, the administrative and services personnel, and the teaching and research staff.
Proposals for improving the result of labour market integration.
Proposals for improving the analysis and use of results.
These reports are sent to the Steering Committee of the Doctorate School for it to review them and decide whether to approve the implementation of the suggested improvements. Any actions for improvement that are given the green light, according to their feasibility and the resources assigned by the Governing Board, will be notified in writing to all the members of the Committee, giving details of the people responsible and the deadlines for execution.
The minutes of the Quality Committee of the Doctorate School and the annual follow-up reports for each doctoral programme make up the basic documentation concerning the implementation and running of the degree course, and are fundamental in the process of renewing the accreditation for doctoral programmes. These documents will be kept in the documentary archive of the degree course in question, managed by the School’s Secretariat, for use by academic managers to guarantee quality standards and instigate improvements to the running of the degree course.
Every year, excerpts from the annual reports on the study plans will be published on the usual channels of the UIC, as well as any actions for improvements arising from them, so that all the information concerning the degrees, the implementation of the quality policy and compliance with objectives is accessible to all the stakeholder groups identified.